Program Administrative Assistant

Hours per week: 25-27 hrs.

Position Summary:

St. Michael Preschool is seeking a Program Administrative Assistant to join their team. The Preschool Program Administrative Assistant is a part time administrative support position with the primary objective of providing support to the Preschool and Director of the Preschool.

Key responsibilities:

Assists the Director of the Preschool by:

• Maintaining:
  • A welcoming presence to students, staff, parents, and visitors, including providing tours to prospective families.
  • Workroom machines.
  • Enrollment records.
  • Preschool website.
• Managing:
  • Staff and student files.
  • Allergy action plan binder.
  • Registration information and documentation.
  • Maintenance needs and requests.
• Assisting with:
  • Developing a calendar of events and secure room reservations.
  • Onboarding staff, including training of workroom machines.
  • Ordering appropriate supplies for the preschool, playground, and classrooms.
  • Coordinating
  • Extended Day programs with rosters, staffing, scheduling, payment confirmation.
  • Administrative assistance as needed for the overall functioning of the Preschool and staff through:
  • Copying, answering phone calls, providing rosters, material acquisition, etc.
  • Support for Preschool related events, including but not limited to Church Mornings, Christmas/End of Year Programs.
• Communicating:
  • To families and staff through social media, email, and newsletters. 
• Other Duties and Responsibilities
  • Participates in staff meetings, annual staff retreat, and the mandatory annual all staff gathering.
  • Adheres to parish and diocesan guidelines as outlined in the Employee Handbook
  • Handles confidential information with tact and discretion.
  • Performs other functions as necessary or as assigned.
  • Utilizes Realm Software for communication, tuition, class and camp registrations, enrollment, and for maintaining student/family profiles.
  • Performs other functions as necessary or as assigned.

Minimum Requirements:

• Bachelor’s degree preferred.
• At least 2 years of experience working in an office and working with young children.
• A practicing Catholic preferred with thorough knowledge of the Catholic faith and ability to communicate it to a wider audience in both words and actions.
• Excellent interpersonal skills including the ability to listen, speak effectively and interact professionally with children and adults in-person, through voice, and in writing.
• Superior attention to detail and ability to prioritize according to established timeframes.
• Experience using social media, Microsoft Office, and Realm preferred.
• Employment is contingent upon applicant satisfactorily passing criminal background and reference checks
• Must complete diocese-sponsored Safe Environment Training

Position Start Date: August 12, 2024